Ad Hoc Leave Request?

Ad Hoc Leave Request?

So what’s an Ad Hoc Leave Request?
 
Let’s say, for example, Boarder John Smith comes down to reception and asks whether he’s allowed to go to the Gym. In this case the Gym is on campus and is an approved location for Boarders to go to.
 
There are two options that REACH can process here:
  1. Allow the Boarder’s “location” to be updated to Gym
  2. Create an Approved Leave Request for the Boarder to go to the Gym and set a DEFAULT amount of time that the Boarder is allowed to be at the Gym before REACH determines that the Boarder needs to be back
 
In instance #1 we see that the Boarder’s location has been updated only. This tells ALL staff where the Boarder is. All attendances taken will state that the Boarder is at the Gym and during an emergency, the Boarder’s location will be displayed to all staff.
 
When the Boarder returns to the Boarder House they simple SISO back in by selecting their photo in Kiosk View and selecting the Boarding House to which they have returned.
 
In instance #2, REACH can be configured to say, whenever I select a location (in this case the Gym), create an automatically Approved Leave Request for X number of minutes and SISO the Boarder out to “Gym” all with the press of one button.
 
The Location can still be locked down to requiring PIN numbers, but instance #2 gives schools the ability to automatically create a record in REACH to state when the Boarder SHOULD be back at the Boarding House.
 
So when a Location with a Default Leave Request is triggered, REACH will automatically create a Leave Request on behalf of the Boarder, requested by the Staff member who triggered the event, Leaving “now” (ie. when the Location button was pressed) and returning “now” + X number of minutes as stated in the Location Configuration.
 
This Leave Request is identical to any other, thus if the default amount of time is not satisfactory in this specific instance, the Staff member can simply go to Metrics View, look for the Leave Request created and alter that Leave Request return time accordingly.
    • Related Articles

    • ARTICLE: Host Required in Leave Request

      If you have HOST in the approval workflow, then Reach will be expecting a host to be selected.  This can be Parent an associated non-parent person (Host) Ad-Hoc host (if the option is tuned on in Config > Leave General) If you have HOST in the ...
    • ARTICLE: How to Recycle a Leave Request

      How to Recycle a Leave Request Leave requests will automatically close when it has been completed with departure and return to campus it has not been signed out to and the Return date/time has expired the request has been rejected by any of the ...
    • ARTICLE: How to Submit a Leave Request (Student)

      Creating a leave request is simply a matter of opening the Create Leave Request form in your Reach login and completing the form.  Most of the fields are drop down selection and they will guide you towards your appropriate selections. Two fields will ...
    • ARTICLE: How to Create Leave Request - Parent/Host

      The Reach platform provides a simple and easy method for parents to create/edit/delete Leave Requests as required. You can create a Leave Request by selecting the Create Leave Request button on your home page in the Running Leave Log or by opening ...
    • ARTICLE: PARENTS - How to Change a Leave Request

      The Reach platform allows access to change and edit Leave Requests after they have been submitted. As a parent, login into your portal and scroll down to the 'Historic Leave Requests', section. Click on the pending leave item that requires an edit. ...