ARTICLE: Grading
Grading allows for questions to be created and customized for staff to monitor and keep track of specific tasks/requirements relating to their students. Examples of ways in which to incorporate Grading could be a 'check list' for move in day to the dorms, 'weekly room inspections', nightly 'study hall' or 'move out' day from the dorms. Grading lists can be used with specific Rollcall Categories or can be independent of Rollcall.
Access to Grading is dependent on user permissions found in System Configurations > Infinity in the Base Security's Grading module section and/or within an individual's permission settings in People Management > View Contacts in their Permissions tab. Please contact your school's Reach Administrator with any permission accessibility questions.
Create Questions
GO TO: Reach Lists > Question Management
Build your questions within Question Management by selecting "New Question"
Question Details allows for the customization of each question and how it will apply to the Grading list.
- What is the question/task that's being asked?
- Must the staff submit a response to this question for each student in the Grading list?
- There are a variety of formats that can be utilised for questions
- Add any additional information as context for the question that is being asked
- This will be available with the question in your output. (if applicable)
- Create as many answers as required
- Single Select and Multiple Select type questions will function differently and answers can be setup accordingly
- In addition to entering the Answer text, you will set the ordinal for the answer, so that answer list in order
- Answers can be used as a Default Answer (This reduces the time for users to complete)
- Representative Values are added by Reach so as to aggregate/calculate score ranks based on the answer selected
Create a Grading Type
Build Grading Scoring Templates from the Questions you or others have created and saved in your Reach portal.
Once you have built out your questions, you can create specific Grading scoring templates or other types for general regular use
GO TO: System Configurations > Grading
- Add New Grading Type
- Grading Type Label - This will be the name of the Grading Type
- Attendance Category - Take attendance at the same time as grading, by selecting the required group
- Include a Session Score - This will indicate if the aggregate total will be displayed in the Grading Modal while grading.
- Add Question - An additional panel will appear, as shown in the image below
- Select a Question from the dropdown menu
- Indicate the Ordinal for the order this question
- Is the Question Mandatory?
- Indicate a Short Code if required
- Save your selection in the question panel
- Save changes in the main Grading window
Additionally - test that your creation is operating as required, changes can be made at any time with a quick edit.
Scoring Via Grading
GO TO: Rollcall Management > Grading
Standard Reach filters are provided to customize the required students, then select the Grading Type. The table below will update as you select items in each filter/menu.
Once you have your selection click on the blue 'Action' icon to answer question per student.
If the selected Grading Type is associated with a specified Rollcall Category, then it will include the attendance column for marking, if required.
At the top of the screen, additional functions are provided, with "toggle' to switch between Present / Absent / SISO, 'Preset Default Answers' which is handy if the majority of the answers are the same, 'Clear All Answers', to start fresh, and when the Grading completed, select "Submit Grading".
If rollcall is included in your grading submission, a note will appear for each student and is also available for historical reporting.
Reporting Results
GO TO: Reporting > Grading Results Aggregator
Select the required Grading Type(s) from the drop-down menu, set the date range, and select as required from the standard Reach filters, then click 'Search'.
Results will be displayed below, use the up/down arrows per column header to rank data. If selecting more than one Grading Type, these will be separated by their own heading as you scroll down the page. Adjust the table data by reselecting from the filters / date range, using column headers, or the 'Columns' drop-down menu.
Once your data appears as required, you can save the data via the export or download buttons.
View Student Results
GO TO: Dashboards > Student/Boarder Summary
Once the summary has opened, select the required student via the 'Click Here' menu.
The student data appears, scroll down and select Grading the the left side menu.
Scroll back up to review the data, select a date range if required and click on 'Search'.
In the provided image, 'Sunday Evening Room Inspection' is shown in a blue box, when data from other grading results are available, more boxes will appear to select.
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