ARTICLE: How to Create Leave Request - Parent/Host

ARTICLE: How to Create Leave Request - Parent/Host

Creating a Leave Request

Parent Portal - Create Leave & Approve from Touchline on Vimeo

You can create a Leave Request by selecting the Create Leave Request button on your home page in the Running Leave Log or by opening the Leave Page from the main menu.



Selecting the Create Leave Request button will open the Leave Request Details screen which sets out the details for a leave request update or submission.

  • Boarder Name is the name of the student for whom leave is being requested.
  • Leave Type is the type of leave you are requesting from the drop down menu.
  • Leave Departure Time is the time and date that the student intends to depart from the school.

    Note: Some leave types may have pre-set restrictions on when they can be taken and this will be reflected in the departure time that can be selected for that leave type.

  • Method of Transport (Leave) is a drop down selector. Select the most appropriate transport method being used for the student's departure from school.
  • Return Time is the time and date that the student is expected to return to the school boarding house.
  • Method of Transport (Return) is a drop down selector. Select the most appropriate transport method being used for the student's return to school.
  • Host are only parents and pre-approved hosts who are already installed on the Reach system and associated with be displayed for selection in this field.

    If the host that you want to select for a leave event is not on the selection list this is because either

    • the host has not been installed onto the Reach system or
    • they have not been associated with the boarder as an approved host.

    Note: See how to create an approved host for your child in section Host

  • Destination is the leave destination. Keep this description short and descriptive. Additional details about a destination can be added to the Notes field below.
  • Notes is the field where you can enter any relevant details relating to this leave request that may be helpful for the Boarding Staff to manage this request appropriately.

    Note: Some leave types will have some compulsory notes associated with the leave type. Air Flights for example will require you to enter the flight details so that transport to the airport can be arranged to meet the flight departures and arrivals.

  • Attached Files is the section that allows for the uploading of relevant documents for the travel plans.  This could include a confirmation for a flight, train or bus.
  • Leave Additional Information is the section that provides a summary of the leave request key details for quick reference.

    Note: Some leave types will have some compulsory notes associated with the leave type. Air Flights for example will require you to enter the flight details so that transport to the airport can be arranged to meet the flight departures and arrivals.

  • Recursion is the section for indicating if this is a repeating event and the frequency of the repeated event.  This allows for one leave request to be submitted and approved for the duration of the commitment and required leave dates.  

    Note: The ability to select a recurring leave is based on your school's system settings and policies.  As a result, this ability may not be available when submitting a leave request.

  • Leave Audit Trail provides a list of people involved in the request and approval for any event and any actions that they have taken for the event.
  • Save / Cancel / Delete -- Be sure to save your leave request when you have completed the details.

    • Related Articles

    • ARTICLE: Parent App - Leave Requests

      Reach Parent App - Leave Requests Parents are able to submit, edit and approve/decline leave requests for their student(s) through the Reach Student Life Mobile App.  The home screen of the Reach Parent App highlights the Activity Metrics, which ...
    • ARTICLE: Enable Create New Host in Leave Request

      Students and/or parents can have the ability to add associated hosts directly through a new leave request creation when enabled in System Configurations > Leave General.   When enabled, the parent(s) can approve the host and the host information ...
    • ARTICLE: How to Submit a Leave Request (Student)

      Creating a leave request is simply a matter of opening the Create Leave Request form in your Reach login and completing the form.  Most of the fields are drop down selection and they will guide you towards your appropriate selections. Two fields will ...
    • ARTICLE: How to Create a Leave Request - Staff

      Creating a Leave Request You can create a Leave Request on behalf of a student by selecting the Leave Management menu and Create New Leave Request menu item from the left side menu. You can also navigate to create a new leave request from the Manage ...
    • ARTICLE: Reach Parent Primer

      Welcome to Reach Student Life Management  The Reach platform is a student management system that is designed specifically for boarding schools. It helps your school to manage an extensive range of residential activities including leave, rollcalls, ...