The
default behavior of REACH leave authorization requests that are sent
to parents and hosts includes a hyperlink on the notification that links
to your Terms & Conditions document. The following approval
statement with a hyperlink to your Terms & Conditions document is
provided as part of the approval procedure;
Please note that by approving this Leave Request you are acknowledging that you understand and agree to SCHOOL NAME Terms and Conditions for Leave.
This
is a passive approval because there is no forced display or reading of
the T&C document and, like many T&C documents that we are
exposed to, it it possible, and even likely, that the terms are not in
fact being read by the parent or host.
From
January 2020 a compulsory acknowledgement workflow is available as an
enhancement to this due diligence procedure. You can make it compulsory
for the recipient of any request for approval to view and acknowledge
that they have read and understood your Terms and Conditions document.
You
can implement this feature at each individual level of the leave
request procedure so it is possible, for example, to not require this of
parents but to require it of Hosts (non-parent hosts) if you are
including Hosts in your approval workflow.
When implemented, the approver will be taken to a landing page when they attempt to approve the leave request. At this point the approver is required to tick the acknowledgement box to confirm that they accept the school's Terms & Conditions of Leave Policy in its entirety.
Implementing your T&C document
To implement your T&C document into your leave request forms g o to System Configuration - Leave General - Terms and Conditions Document and map this setting to your file location in the REACH File Manager.